You don’t have to run a data center to practice law. Cloud-based legal software offers enormous competitive advantages to large and midsize law firms: cost control, scalability, talent management, efficiency, security, and performance. Orion Cloud combines the best of law firm cloud software, modular integrated law practice management tools, and personalized customer service.
Why Law Firms Are Moving to Cloud-Based Legal Software
Cloud-based law firm practice management software gives law firms more capacity to scale and adapt to a changing landscape while simultaneously reducing on-premises capital expenditures and security risks.
- Leaders can choose the right blend of in-office and remote work. With cloud-based legal software, your firm can choose a balance between in-person and home-based work that’s consistent with your firm’s culture and your business needs. Even if your team works primarily in the office, you’ll gain the flexibility to work remotely when circumstances require, like traveling for depositions, legal proceedings, or deal negotiations.
- Legal employers can hire and retain top talent. Law firm associates place a high value on schedule flexibility and the option to work from home. With the capacity to meet those needs, firms are more competitive in the battle for top talent. Remote work also offers exciting opportunities to hire talent in locations where the firm does not yet have a physical office.
- Law firms avoid the costs of running a data center. On-premises software hosting comes with significant capital expenditures and major ongoing costs in both equipment and personnel. Cloud-hosted software allows you to scale as your needs change without increasing the firm’s risk exposure or taking on additional construction costs.
- Data security is in the hands of specialized data centers. Law firms are being targeted by sophisticated hacks, phishing attacks, and ransomware attacks. If you experience a data breach, your firm could face enormous costs, both financial and reputational. Dedicated data centers, on the other hand, can focus totally on data protection. In many cases, cloud storage is more secure than on-premises data centers, although firms should always conduct due diligence before implementing any new software solution.
Finally, there is simply an expectation now that firms will have at least some remote capacity. Negotiations and court proceedings are likely to be remote at least some of the time. Firms that are forced to cobble together remote participation and take on unnecessary travel costs are at a competitive disadvantage.
How Orion Cloud Protects Law Firm Data with Advanced Security
Orion’s cloud-based legal practice management software surrounds your data with layers of physical, digital, and procedural security. By using a wide variety of security measures, we offer law firms superior data protection throughout every part of the data workflow. Orion’s secure legal cloud hosting includes:
- Digital barriers at the data center. While in the data center, your data cloud is protected by firewalls, anti-virus, and anti-spam technology. Multiple, interlocking layers of security filter out problems before they can reach your data.
- Security within the data center. Your private cloud is in a colocation center managed by a Tier 1 multinational internet services provider. No one else can access your clients’ confidential information, and your data is never placed in a shared database. The center is compliant with SOC 2 Type 2 (applies to the facility) and PCI Schedule C (applies to payment card processing).
- Protection while in transit. As your data travels from the data center to authorized users, the data is shielded by TLS 1.2 or 1.3 256-bit encryption, based on source connection. 256-bit encryption is virtually unbreakable, so you can feel confident that your clients’ confidential data is protected.
- Access control at your firm. All Orion software is built with robust security to prevent individuals at the firm from accessing data they are not authorized to view and to ensure you can adequately supervise sensitive tasks. Orion’s support team will help you create appropriate access roles for your attorneys and staff to prevent any unauthorized data access within your firm.
You don’t need powerful desktop computers to run Orion Cloud. Any browser can make a secure connection. Thus, staff aren’t tied to the office when that’s not the most efficient choice for your firm. Further, since the need for local storage is reduced or eliminated, you’ll have more flexibility and potentially lower costs when purchasing desktops, laptops, and other devices.
Benefits of Orion Cloud: Reliability, Performance, and Access
You invested significant resources in capturing your data, and Orion’s law firm cloud software gives you enhanced return on that investment. Our data architecture and data governance practices have been refined over four decades based on insightful feedback from large law firms about their unique business needs. As a result, our cloud-based legal practice management software offers superior reliability, performance, and accessibility.
More Reliable
Orion’s secure legal cloud hosting data centers have invested extensively in ensuring you always have access to your data. The data center is equipped with uninterruptible power supplies and backup generators to avoid downtime in the event of power outages or natural disasters. Even if a widespread power grid failure occurred, it’s unlikely your data access would be interrupted.
As a secondary measure to prevent data loss, the data center makes encrypted backups of your data multiple times each day. Three copies of every backup are made, and each is stored at a secure data center in a different part of the country. Even if a major disaster affects one of the data centers, your data is never lost.
Better Performance
Cloud solutions offer major advantages in data architecture, governance, and searchability. In well-designed data architectures, high-quality data flows efficiently where it’s needed. Good data governance allows you to trust your data and keep it from being misused. Thus, you get more value out of the investments you’ve made in tracking and storing data.
With superior data architecture, data governance, and searchability, Orion Cloud ensures you have fast access to high-quality data that’s immediately relevant to your business goals. For example, we do extensive error-checking on all transactions. By catching problems early and storing only clean data, our product positions you to get the most out of your data for years to come.
Orion also uses a relational database, which allows database records to be linked to other database records. That enables flexible cross-referencing, so you can extract virtually infinite insights on transactions and related actions.
Advanced Access
Orion enhances your firm’s access to data in three primary ways:
- Data where you need it. By storing data in the cloud and enabling mobile devices, Orion Cloud puts your data in your hands, wherever you choose to work. Partners can review draft statements at home on the weekend. Attorneys can enter fees while waiting in court. Leadership teams can access dynamic analytics at strategic planning retreats.
- Data translated to insights. Orion’s unique database structure enables granular reporting and analytics that go well beyond the scope of most other products. You receive a curated library of reports right out of the box, and we regularly add new reports. Firms can also create custom reports to address their unique business needs.
- Data that’s yours. With Orion Cloud, you own your data. Many cloud vendors won’t let you access your database if you decide to convert to another product. You can back up your Orion data as often as you like, and we provide copies of your raw database upon request. Most of our clients stay with us for a long time, but if your needs change, we’ll make it easy to take your data with you.
Ready to enhance performance and mobility? Get started with Orion Cloud and securely manage your practice anywhere.
Orion Cloud Seamlessly Integrates with Your Legal Practice Software
Integration promotes efficiency by putting all the tools you use to run your law firm under one roof. Each module shares data with the rest, so you don’t have to rely on time-consuming workarounds and double data entry. The work happens in a single, familiar interface, so you can complete tasks efficiently without bouncing from program to program.
Modules available in Orion Cloud include:
- Billing and accounting tools capture time efficiently and ease fee entry creation.
- Prebilling tools that allow you to handle statement approval electronically from start to finish.
- Electronic payments can be automatically deposited into the correct account.
- Trust accounting, general ledger, and accounts payable modules manage data seamlessly.
- Reports and visual analytics help you boost profitability.
Orion Cloud is a complete solution for law firm financial management and practice management.
Experience the Power of Secure, Cloud-Based Legal Management
Orion’s law firm cloud software was built for law firms like yours. You still own your data, but you’re freed from the cost and risk of managing a data center. You benefit from superior data architecture, data governance, and searchability that deliver fast access to the insights that matter. And you get secure, scalable, integrated tools to fuel your growth. Learn More About Orion Cloud: Schedule a demo today.